WhatsApp event invitation messages you can copy

How to write a WhatsApp event invitation

• Put the date, time and place first. Guests decide in seconds.
• Ask for one reply. “Reply YES” is easier than a long form.
• Share the location as a map link or pin, and the registration link if there is one.
• Send one reminder the day before, and one on the day for online events.
• Keep it short. Add a warm line, not a paragraph.

Event invitation messages to copy

Replace the [brackets] with your own details. These work in normal WhatsApp chats and as the starting point for template messages.

Business events: launches and open houses

Hi [Name], you're invited to the launch of [Event] on [Date] at [Time], [Venue].
Come and see what's new. Reply YES to reserve your place.

Hello [Name], we're hosting an open house on [Date], [Time] to [Time] at [Venue]. Meet the team, ask questions and see our space. Reply with the number of guests so we can plan.

Hi [Name], as one of our valued customers you're invited to an early preview of [Event] on [Date] at [Time]. Spaces are limited, so reply YES to confirm.

Hi [Name], our new store in [Area] opens on [Date]! Join us from [Time] for [offer or surprise]. Location: [Link].

Webinars and online events

Hi [Name], join our free webinar "[Title]" on [Date] at [Time] ([Timezone]).
Register here: [Link]
Can't make it live? Reply and we'll send the recording.

Hi [Name], a quick reminder: "[Title]" is tomorrow at [Time]. Join here: [Link]. See you there!

We start in one hour, [Name]! Join "[Title]" here: [Link]. Have your questions ready.

Thank you for joining "[Title]", [Name]. Here's the recording and slides: [Link]. Reply with any questions.

Workshops, classes and training

Hi [Name], we're running a hands-on workshop on [Topic] on [Date] at [Venue]. Seats are limited to [Number]. Reply YES to book your seat.

Hello [Name], join our open day for [Course] on [Date] at [Time]. Meet the instructors and ask anything. Reply YES to attend.

Hi [Name], your [Class] starts tomorrow at [Time] at [Venue]. Please bring [Items]. Reply if you can't make it.

Good news [Name], a seat opened for [Event] on [Date]. Reply YES within [Hours] hours to claim it.

Corporate events and conferences

Dear [Name], we'd be delighted to invite you to [Event] on [Date] at [Venue]. The programme and registration are here: [Link]. Please reply to confirm your attendance.

Dear [Name], we'd like to invite you to speak at [Event] on [Date]. May we share the details and a suggested slot? Reply YES and I'll send them.

Hi [Name], here's what to know for [Event]: doors open at [Time], parking at [Place], dress code [Code]. Your QR pass: [Link].

Thank you for attending [Event], [Name]. Here are the photos and presentations: [Link]. We'd value your feedback: [Link].

Personal and community invitations

Dear [Name], we warmly invite you and your family to [Occasion] on [Date] at [Time], [Venue]. Your presence would mean a lot. Please let us know if you can join.

Hi [Name]! You're invited to [Person]'s birthday on [Date] at [Time], [Place]. Please reply with the number of guests.

Assalamu alaikum / Hello [Name], you're invited to [Event] on [Date] at [Venue] to support [Cause]. All are welcome. Reply to let us know you're coming.

Hi [Name], just checking if you can join us for [Event] on [Date]. A quick yes or no helps us plan. Thank you!

Sending invitations to many people on the WhatsApp Business API

On the WhatsApp Business API, a business-initiated invitation is sent as an approved marketing template to people who have opted in, and the placeholders look like {{1}}, {{2}} and {{3}} instead of [Name]. Read our opt-in rules and see how template messages work. Estimate the cost with the pricing calculator.

To collect RSVPs, add Yes and No quick-reply buttons and tag guests by reply in the WhatsApp CRM. You can also use a QR code on posters or tickets to let people message you to register, or a WhatsApp link in your emails and social posts. More profile ideas are in our business description samples.

Frequently asked questions